Privacy Policy

Last Updated: June 2026

1. Information We Collect

We collect personal information that you voluntarily provide to us when registering at the RCICAARI conference or expressing an interest in obtaining information about us or our services. The personal information that we collect depends on the context of your interactions with us and the website, the choices you make, and the products and features you use.

2. How We Use Your Information

We process your information for purposes based on legitimate business interests, the fulfillment of our contract with you, compliance with our legal obligations, and/or your consent. Specifically, we use your information to facilitate conference registration, peer review processes, and issuing of academic certificates.

3. Data Sharing and Disclosure

We only share information with your consent, to comply with laws, to provide you with services, to protect your rights, or to fulfill business obligations. Your abstract data may be shared confidentially with peer reviewers.

4. Contact Us

If you have questions or comments about this notice, you may email us at info@RCICAARI.ca.

5. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Registration data will be retained for up to three (3) years after the conclusion of the conference for record-keeping and certificate verification purposes. After this period, your data will be securely deleted or anonymized.

6. Your Rights

Depending on your jurisdiction, you may have the following rights regarding your personal data:

• Right to Access: You may request a copy of the personal data we hold about you.
• Right to Correction: You may request that we correct any inaccurate or incomplete personal data.
• Right to Deletion: You may request the deletion of your personal data, subject to any legal obligations we may have to retain it.
• Right to Restrict Processing: You may request that we limit how we use your data.
• Right to Data Portability: You may request a machine-readable copy of your data to transfer to another service.

To exercise any of these rights, please contact us at info@RCICAARI.ca. We will respond to your request within 30 days.

7. International Data Transfers

As an international conference, we may transfer, store, and process your information in countries other than your own. Our servers and service providers may be located in Canada and other jurisdictions. If you are located outside of Canada, please be aware that information we collect will be transferred to and processed in Canada. By submitting your information, you consent to this transfer. We take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy.

8. Cookies Policy

Our website may use cookies and similar tracking technologies to improve your browsing experience. Cookies are small data files stored on your device. We use the following types of cookies:

• Essential Cookies: Required for the website to function properly (e.g., session management).
• Analytics Cookies: Help us understand how visitors interact with our website (e.g., Google Analytics).
• Preference Cookies: Remember your settings and preferences for future visits.

You can control and manage cookies through your browser settings. Please note that disabling certain cookies may affect the functionality of the website.

9. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or operational needs. Any changes will be posted on this page with a revised "Last Updated" date. We encourage you to review this Privacy Policy periodically. If we make material changes, we will notify registered participants via email. Your continued use of the website and conference services after any modifications constitutes your acceptance of the updated Privacy Policy.