Refund Policy

Last Updated: June 2026

1. General Cancellation Policy

All cancellation requests must be submitted in writing to the secretariat via email. The date of the email will be used to determine the refund amount.

2. Refund Timeline

• More than 30 days before the conference: Full refund minus a $25 processing fee.
• Between 15 and 30 days before the conference: 50% refund minus a $25 processing fee.
• Less than 15 days before the conference: No refunds will be issued.

3. Paper Withdrawal

If you withdraw your paper after it has been accepted and you have paid the registration fee, the standard refund timeline above applies. If the proceedings have already been sent for publication (usually 7 days before the conference), no refunds are possible under any circumstances.

4. Exceptions

No refunds will be granted for non-attendance. Substitute delegates are welcome without penalty, provided written notice is given at least 48 hours before the conference starts.

5. Force Majeure

In the event that the conference is cancelled by the organizers due to force majeure circumstances — including but not limited to natural disasters, pandemics, government restrictions, acts of war, or other events beyond reasonable control — all registered participants will receive a full refund of their registration fees. The organizers will notify all registered participants via email within 14 days of the cancellation decision, and refunds will be processed within 30 business days thereafter.

6. Payment Methods & Processing Time

Refunds will be issued using the original payment method. Please note the following processing times:

• Credit/Debit Card: Refunds will appear on your statement within 5–10 business days after processing.
• Bank Transfer: Refunds will be processed within 10–15 business days. The recipient is responsible for any intermediary bank fees.
• PayPal / Online Payment: Refunds will be returned to the originating PayPal or payment account within 5–7 business days.

All refunds are issued in the original currency of payment. Exchange rate fluctuations between the date of payment and the date of refund are the responsibility of the participant.

7. Contact for Refund Requests

To submit a refund or cancellation request, please email us with the following details:

• Email: info@RCICAARI.ca
• Subject Line: Refund Request – RCICAARI

Please include your full name, registration confirmation number, and the reason for cancellation. We will acknowledge your request within three (3) business days.